Introduction

Triple Line is committed to protecting the privacy of all individuals who share their personnel information with us; this may be when applying for a Triple line vacancy, registering for a report or newsletter, or attending an online webinar. 

This Policy specifically relates to our online data protection and privacy commitment. It provides information on how we collect and manage your personal information as it is collected via our website. For more details on how your data is stored, managed and deleted as an employee or project contractor please see our Data Protection Policy. 

What data do we collect? 

We only collect the personal information which is relevant for the purpose for which it is sought and will not intrude into an unreasonable extent upon your personal affairs. We may collect, store, and use following types of personal information, including, but are not limited to:
Contact details, including names, titles, addresses, telephone numbers and email addresses; technical areas of specialism and interest; geographical location.

How do we collect data? 

We may collect your data from your use of our website and any of our microsites, including forms submitted through the website, event registration, or submission of interest in a vacancy, including the upload of your CV. 

How do we use your data? 

We will only store and use your data for the purposes for which it was collected for, or with your expressed permission to use it for another reason. 

Your personal data may be shared in accordance with our principles on transfers to third parties including (but not limited to) the following:
any member of our Corporate Group, including our subsidiaries or holding companies; third parties where we are under a duty to disclose your personal data to comply with any legal obligation, or to appropriate regulators or other law enforcement organisations; third parties to whom we choose to sell, transfer, or merge parts of our business or our assets; and third party suppliers to us, including (for example) insurance providers, brokers, auditors, and our IT support provider.

If your personal data is to be shared with any other third parties, we will take steps to protect your personal data.

Why do we collect data?

We will not process your personal data unless we have a legal basis for doing so. There are four main legal bases that we rely on when it comes to processing someone personal data. These are:

• "Legitimate interest": this is where we need to process your personal data, for example, if we need to contact you because you have raised a general query with us or where we are in contact with you about this or similar issues, or, in terms of your IP address and any information gathered via "cookies", to aid your use and navigation of our website (https://www.tripleline.com) or any microsites or IPE Group links on our web. We may also have a legitimate interest to contact you about services that may be of interest to you as part of our marketing campaigns, in accordance with this Policy.
• "Necessary for performing a contract": this is where if we are in a contract with you (or about to enter into a contract with you and you have requested certain pre-contract details) and we need to use your personal details to complete this contract - for example, we might need to use your e-mail address to communicate with you.
• "Consent": this is where we set out specific circumstances where we want to process your personal data and request your consent for this. We will make sure that your consent is explicit. 
• "Compliance with a legal obligation: this is where we might need to process your personal data to comply with a common law or statutory obligation, such as disclosures for compliance with statutory requirements, requirements relating to money laundering or other such disclosures. We will only process your personal data for this reason if it is necessary and we would not otherwise be able to comply with that legal obligation without such processing.

We may also undertake light-touch marketing to you on the basis that we have legitimate interests to market our business and we may have identified you, or your organisation, as interested in further correspondence or business. For example, if you have attended a webinar, we may contact you to tell you about upcoming related webinars. If you wish to unsubscribe from receiving such marketing communications, please contact Hannah.swan@tripleline.com.

How do we ensure the security of your data?

Personal information may be collected via Microsoft Forms and will be stored in electronic format on our Cloud-based SharePoint system; both tools are encrypted at rest and in transit. We take reasonable steps to protect your personal information from misuse and loss, and unauthorised access, modification and disclosure, and any other interference. Personal information is destroyed or archived when no longer required. All employees are trained in data security. Confidential data is stored in a restricted access part of our SharePoint system.

Visitors to our websites

When someone visits www.tripleline.com or any of our related microsites we may collect standard internet log information and details of visitor behaviour patterns to monitor the number of visitors to various parts of the site. Where log informational is gathered we collect this information in a way which does not identify anyone. We would not make any attempt to find out the identities of those visiting any of our websites. We will not associate any data gathered from these sites with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will make it clear when we collect it and explain what we intend to do with it.

By using this website you agree to the terms of our Terms of Use Policy and this Policy, and to our collection and processing of personal data on the website for the purposes given above. Should this Policy change, we will try, by taking every reasonable step, to bring this to your attention. Our Group websites contain links to external websites. Please note that we are not responsible for the privacy practices of any websites other than our own.

Use of cookies

We may use some functional cookies to help enhance the user experience. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The main cookies on our website are from Google Analytics and a session cookie that is essential to the running of the website but holds no personal data. We don't allow Google to store or use our data.

Tracking technologies may record information such as internet domain and host names, internet protocol addresses, browser software and operating system types, click stream patterns and dates and times that our website is accessed. Our use of cookies and other tracking technologies allows us to improve our website and your experience. 

Contacting us

You are entitled to request access to the personal information we have recorded. You may make any changes you deem appropriate, including the removal of all data. If you have any questions on the protection of the information that you have given to us or would like further information on our Privacy policy, please contact the Triple Line Senior Operational Manager:

Hannah Swan, Hannah.swan@tripleline.com 

Changes to this Policy

We will review this policy and make changes from time to time in line with business and legal change. Any updated versions of this Privacy Policy and Data Protection Policy will updated on the Triple Line Homepage.